Tactical Cloud Data Archive | Powered by AvePoint Opus

Running Out of SharePoint Storage?

Archive What You Don’t Need. Keep Access to What You Do.

Stop paying premium Microsoft 365 storage costs for years of inactive files. Tactical Cloud Data Archive helps your business identify, archive and manage older information while keeping it accessible when needed.

Request a Storage Assessment Call 1300 799 897

Reduce Storage Costs Automated Archiving Self-Service Restore Managed by TBS

Is Your Microsoft 365 Storage Filling Up?

As your business grows, so does the amount of information stored in SharePoint Online and OneDrive.

Old projects, previous document versions, large media files and information that hasn’t been used for years can consume valuable storage capacity.

When you approach your storage limits, purchasing additional Microsoft 365 storage isn’t your only option.

SharePoint storage approaching capacity
Increasing Microsoft 365 storage charges
Years of inactive or outdated documents
Large files and excessive document versions
Limited visibility into what can be archived
Concerns about disrupting staff access

Don’t Just Buy More Storage

Your business may already have significant amounts of information that no longer needs to remain in expensive active cloud storage.

Identify it. Archive it. Reclaim valuable capacity.

TBS can assess your environment and recommend an appropriate storage optimisation strategy.

Find Out How Much You Could Save

What Is Tactical Cloud Data Archive?

A managed Microsoft 365 storage optimisation service that uses AvePoint Opus to discover inactive information, archive eligible content and provide convenient access when files are needed again.

Discover Wasted Storage

Analyse your Microsoft 365 environment to identify inactive, redundant, obsolete and trivial data.

Archive Older Information

Move approved, infrequently used content to more cost-efficient archive storage.

Restore When Needed

Use restore links or the AvePoint ReCenter portal to retrieve eligible archived files.

Automate Optimisation

Apply scheduled archiving rules to help keep storage usage under control.

Improve Data Quality

Reduce inactive content clutter and improve the relevance of your information estate.

Managed by TBS

We help assess, design, deploy and maintain your archiving solution.

How Tactical Cloud Data Archive Works

A practical three-stage process designed to reduce unnecessary storage costs without sacrificing access to important information.

Discovery & Analysis

We analyse SharePoint Online and applicable OneDrive content to identify inactive and ROT data.

Reports help reveal storage usage by file size, type, location, age and document versions.

You gain visibility into potential archiving opportunities before changes are made.

Storage Optimisation

We configure agreed rules to archive eligible information to lower-cost storage.

Policies can consider document age, inactivity and other supported criteria.

Archiving can be scheduled to run automatically as your information grows.

Simple File Recovery

Archived documents can retain a convenient placeholder at their original location.

When a user needs a file, they can follow the restore link to retrieve it.

Supported metadata and permissions are preserved through the archive process.

What’s Consuming Your Storage?

AvePoint Opus helps uncover information that may no longer justify occupying premium active Microsoft 365 storage.

Inactive Documents

Files that have not been modified or used for extended periods.

Excessive File Versions

Historical versions that may be consuming substantial additional capacity.

Large Media Files

Old videos, presentations and other large files that are rarely accessed.

Legacy File Formats

Outdated documents and older file types that may be suitable for review.

Obsolete Project Data

Information associated with completed projects or retired business activities.

Preservation Hold Data

Gain visibility into storage consumed by preservation hold libraries.

Identification does not automatically mean deletion or archiving is appropriate. Retention obligations, business needs and technical restrictions are reviewed first.

Archived Doesn’t Mean Lost

One of the biggest concerns about archiving is whether employees can still retrieve important documents.

AvePoint Opus addresses this through its restore link and ReCenter recovery options.

Find the document’s placeholder in SharePoint
Open the restore link
Choose an available recovery option
Restore the file to an eligible location
Continue working with the recovered document

This helps reduce routine IT support requests for archived information.

Click. Restore. Done.

A straightforward recovery experience for your staff.

Keep rarely used files out of premium storage without making them impossible to retrieve.

Recovery is subject to configured permissions, available archive content and service restore allowances.

More Storage or Smarter Storage?

Instead of automatically increasing your Microsoft 365 storage allocation, consider optimising what is already there.

Consideration	Buy More M365 Storage	Tactical Cloud Data Archive
Primary approach	Increase available active storage	Move eligible inactive data to archive storage
Old information	Remains in active storage	Can be identified and archived
Cost management	Additional capacity creates ongoing charges	May reduce active storage overage costs
Data visibility	Additional capacity alone does not analyse ROT data	Discovery reports highlight optimisation opportunities
Retrieval	Files remain directly accessible	Eligible archived files can be restored when needed
Ongoing control	Storage requirements can continue growing	Scheduled rules support ongoing optimisation

Actual savings depend on your existing storage allocation, data profile, archive volume, licensing and applicable storage charges.

Fully Managed by Trusted Business Solutions

Tactical Cloud Data Archive is more than software licensing.

Our team helps you understand your storage challenges, implement suitable archiving rules and manage the service over time.

Microsoft 365 storage usage review
Opus Discovery & Analysis assessment
Identification of archiving opportunities
Review of retention and access requirements
Storage optimisation recommendations
Customer-approved archiving policies
Simulation before production archiving
Deployment and ongoing service management

We Handle the Technology

From initial assessment to ongoing optimisation, TBS provides a coordinated managed service.

Less storage waste. Better visibility. Greater control.

We work with your business to balance cost savings with accessibility and information governance.

Talk to Our Team

Our Implementation Approach

We start with understanding your information, not blindly moving files into an archive.

Assess

Review current Microsoft 365 storage usage and capacity challenges.

Discover

Run Opus analysis to identify inactive and ROT information.

Recommend

Prepare suitable archiving rules and estimate potential savings.

Validate

Review retention requirements and simulate proposed changes.

Deploy

Implement customer-approved archiving policies and storage settings.

Optimise

Manage scheduled archiving and review storage trends under your service plan.

Frequently Asked Questions

Will this reduce our SharePoint storage costs?

It may. By archiving eligible inactive information, your business can potentially reduce SharePoint Online storage consumption and avoid or defer additional storage purchases. Savings depend on your environment and service costs.

Does Tactical Cloud Data Archive support OneDrive?

AvePoint Opus Discovery & Analysis supports assessment of SharePoint Online and OneDrive environments. We will confirm the supported archiving scope for your selected service configuration before deployment.

Can employees recover archived files themselves?

Yes, for supported configurations. AvePoint Opus provides restore links and ReCenter recovery options, subject to user permissions and service allowances.

Will our existing files disappear?

We can configure supported archive rules to leave a restore-link placeholder at the original document location. Staff can use the placeholder to request recovery when required.

Will archiving affect permissions and metadata?

AvePoint Opus is designed to preserve supported metadata and permissions during archiving and restoration. We validate the proposed configuration before production changes.

Does the service delete files automatically?

Only where deletion is specifically included in approved policies. We recommend analysing your environment, reviewing retention obligations and simulating changes before enabling destructive actions.

Is there a limit on restoring archived data?

The supplied AvePoint licensing guide specifies a standard monthly restore allowance of 20% of archived volume. Additional export arrangements may be available at extra cost. We will explain the applicable terms before implementation.

How much does Tactical Cloud Data Archive cost?

Pricing depends on the amount of information being managed, the selected archive storage, licensing and agreed TBS services. Contact us for a tailored assessment and proposal.

Is archiving the same as backup?

No. Archiving helps manage information lifecycle and storage costs. Backup provides separate recovery protection. We can recommend both where appropriate.

Microsoft 365 Storage Optimisation